Privacy Statement

Brexolution is an initiative of and is owned by Gaston Schul Group.

Gaston Schul Group comprises Gaston Schul B.V., Gaston Schul Customs B.V., Gaston Schul VAT B.V., Gaston Schul e-biz B.V., Gaston Schul Legal & Compliance B.V., Gaston Schul International B.V., Gaston Schul Deutschland G.m.b.H., Compass Spedition G.m.b.H., Gaston Schul VAT G.m.b.H., Gaston Schul N.V., Gaston Schul B.V.B.A., Gaston Schul VAT B.V.B.A., Compass B.V.B.A. en Gaston Schul Facilities B.V., hereinafter referred to in their entirety as Gaston Schul. Our offices are at Kazernestraat 10, 5928 NL, Venlo, the Netherlands and we can be contacted on +31 77 324 60 25.

Gaston Schul believes it is important to provide accurate services in relation to customs and other cross-border transactions. The company also considers the privacy of our customers and staff to be extremely important. With this in mind, Gaston Schul abides by the General Data Protection Regulation (GDPR).

In this Privacy Statement, you will read how we handle any privacy-sensitive data belonging to you or to us. We provide clarity about the why and how, your consent, your rights and the measures we take by:

-clearly stating for what purposes we process privacy-sensitive data;
-stating how we process data of this type and for how long;
-asking for your consent to process these types of data;
-respecting everyone’s rights with regard to privacy-sensitive data;
-taking appropriate measures to protect your and our data, both in our own activities and in those of our suppliers.

If you have any questions after reading this Privacy Statement, please send these to: GDPR@gaston-schul.com

Why we process privacy-sensitive data

There are different purposes for which we have to process privacy-sensitive data and, in some cases, also save these data. This happens from the point at which you contact one of Gaston Schul’s branches or entities, whether that contact is by telephone, email, the contact form, our websites, through social media or face-to-face.

We process:

first name, surname, telephone number, email address, IP address.

Customers: in order to provide services, we sometimes require privacy-sensitive information, such as name, position, email address and telephone number. This generally relates to company information. In some cases, a photocopy of a passport will be required. Information is requested in the contact form, but also in powers of attorney for the Green Customs/Green Customs Initiative, Limited Fiscal Representation, Full Fiscal Representation and quotations and are required to enable us to carry out our services.

Suppliers and data processors: it is sometimes necessary, or even a legal requirement, to process the privacy-sensitive data of our customers and employees.

Applicants: when you apply for a job with us, we will ask you to email your CV to us. We will then have your email address and the information that you provide in your CV. We require this information, of course, to be able to process your application.

Employees: when you are in our employment, we require privacy-sensitive data from you. We use this information for your Certificate of Conduct, for processing the payroll, pensions, insurances, (in some cases) bailiffs, training institutes, for security and safety purposes and for accurate record keeping.

How we process privacy-sensitive data

Customers: privacy-sensitive data will only ever (limitedly) be asked for when this is necessary, such as in the case of powers of attorney for the Green Customs/Green Customs Initiative, Limited Fiscal Representation, Full Fiscal Representation and quotations. If you are the contact person, we will ask for your name, telephone number and email address. In rare cases when payment transactions are involved, we will ask you for a copy of your ID, which we store digitally without the passport photo, MRZ (Machine Readable Zone, the strip with number at the bottom of the passport), passport number and Citizen Service Number.

Suppliers and data processors: our suppliers and data processors are expected to exercise the same level of care with your privacy-sensitive data. We guarantee this by asking our suppliers and data processors to provide us with a data processing agreement.

Applicants: we save the documents associated with your application for the period of the vacancy for which you have applied. Once the vacancy has been filled, we will destroy all documents relating to applications. However, if we wish to save your data in our files because we are of the opinion that suitable job opportunities may arise in the near future, we will explicitly ask you whether we may save your data for no more than one year.

Employees: we require your data for the personnel administration, staffing in the offices, the payment of your salary, organising your insurances and pension, for the social security agency (UWV), occupational health and safety service and to provide public authorities with information.

Your consent for the processing of privacy-sensitive data

When we require privacy-sensitive data, we will explicitly ask for your consent. If you do not provide consent, we will not be able to ensure proper handling of our services or your salary, pension, insurances and security.
You may withdraw at any time the consent that you provide; we ask that you inform us of this in writing

Rights with regard to your privacy-sensitive data

You have the right to know, at any time, how your data is being handled and you can influence this. You have the right to access or correct data relating to you, or to have data deleted or transferred to third parties, or transfer this to third parties yourself and, above all, you have the right to information. The foregoing can be done by contacting your dedicated contact person or by sending an email to GDPR@gaston-schul.com. You also have the right to submit a complaint to the Dutch Data Protection Authority.

Gaston Schul reserves the right to amend this Privacy Statement and its policy if necessary. Therefore please check our website regularly to see which policy we adopt. If the amendments have a significant impact on the way in which we deal with your privacy-sensitive data, we will bring this to your attention.

Measures: security, publication, third parties

We take various measures to prevent your data falling into any unauthorised person’s hands. These security measures are of an organisational and technical nature. The measures also fit in with the nature of the privacy sensitivity.

Gaston Schul only uses technical and functional cookies and analytical cookies that do not infringe your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. It ensures that the website works properly and it remembers, for example, your preferred settings. You can opt out of cookies by adjusting your internet browser settings so that cookies are no longer saved.

We will handle your privacy-sensitive data confidentially and will not publish this.

We will not unduly disclose your privacy-sensitive data to third parties. We will only disclose your privacy-sensitive data to third parties when this is necessary for the execution of a particular service. We may and are required to disclose the privacy-sensitive data of employees to the occupational health and safety service, the social security agency (UWV), the pension provider and insurers.

A data processing agreement is entered into with third parties (all parties who, for any reason, also deal with you and our privacy-sensitive data), to ensure that your privacy-sensitive data are also managed carefully by these third parties.

Do you feel that your data are not protected properly? Do you see signs that your data are being misused? Or do you have questions about our measures? Please feel free to get in touch with us: GDPR@gaston-schul.com.

Version III 6 June 2018